Hostel management software
Hostel management software for boys’, girls’ and student hostels
Rooms by floor, fees by UPI, the gate register, the mess and police forms, on the hostel’s own PC, with the warden on the phone. Works without internet.
- Works without internet
- Boys’, girls’ or mixed floors
- In English, मराठी and हिन्दी
Back after closing time: flagged the same night
Night out: back on Sunday
Visitor signed in at the gate
A day at your hostel
From breakfast to closing time, Campus Nivas keeps count
What the warden does on the phone shows on your PC straight away.
Morning
Breakfast for the right number
The cook gets the count, without residents who are out or skipped the meal.
Midday
Fees come in by UPI
Matched to each resident from your bank statement, with a receipt.
Evening
Visitors at the gate
Each visitor noted, with who they came to meet.
Closing time
Late returns flagged
Anyone back after your closing time shows on your Today page that night.
Overnight
Everything backed up
A copy every day to your USB drive or Google Drive, locked with your password.
Built for hostels
The gate, the mess, the fees and the paperwork
The four things hostel owners worry about most.
Know who is in, who is out and who is late
Wardens mark residents out and back on the phone. Late returns and visitors are recorded for you.
- Night outs and trips home with the day they’ll be back
- Late after closing time, flagged the same night
- Fingerprint, face or ID card attendance through our partners (ask for a quote)
The mess cooks for the right number
Residents switch off meals they’ll skip, and those out are taken off by themselves. You see the cost per plate.
- Weekly menu, shown to residents on their phones
- Rebates for days away, by your own rule
- Kitchen stock, purchases and running-low alerts
Rooms by floor, fees by term, month or year
Boys’ and girls’ floors with any sharing, and stays by the week, month, term or year. Fees, deposits and dues are worked out for you.
- Fees by UPI, matched from your bank statement
- Receipts printed or shared, deposits and refunds at move-out
- Parents’ and local guardian’s details kept with each resident
Police verification for every resident
The police verification form, filled from each resident’s details and ready to print or upload, with who isn’t reported yet.
- Photo and ID copies, scanned or taken on the warden’s phone
- Hostel rules written for you, signed at registration
- Room checklist with photos, so deposits settle without arguments
Made for the way hostels work
Small numbers that make a big difference
0
internet needed to run it
4
ways to stay: week, month, term or year
3
languages: English, मराठी and हिन्दी
1
PIN for each warden and guard
Getting started
Your hostel on Campus Nivas in three steps
A free demo
We show you the gate register, fees and the mess with your own rooms.
We install it
On the hostel’s PC, with your residents brought in from Excel.
Your wardens start
Each warden and guard gets the phone app with their own PIN.
Hostel questions
Running a hostel with Campus Nivas
Something else? Ask us in your free demo.
Does it work for a girls’ hostel or a boys’ hostel?
Yes. Each floor can be for boys, girls or both, with any sharing.
Can the warden use it from a phone?
Yes. The warden’s Android app works over the hostel’s Wi-Fi, with their own PIN.
Does the hostel management software need internet?
No. It runs on the hostel’s PC; the internet is only for WhatsApp messages and new versions.
Can residents see their fees and the mess menu?
Yes, with the tenant app add-on: fees, UPI payment, complaints and the menu on their phone.
We keep everything in Excel today. Can we move?
Yes. We bring your residents in from Excel as part of setup.
See it with your own hostel
Book a free demo and see the gate register, fees and the mess with your own hostel.
WhatsApp: +91 00000 00000 · Email: hello@example.com